Online Registration For Teachers

This book addresses the options that teachers have for registering their students. Read the Online Registration book if you have not done so. It has information about creating a science fair application. There are a number of ways to do this that differ depending upon the grade/division of the student.

Teachers should sign up for an account and check the Teacher check box. Email the webmaster if you did not do this already. This is the first step to managing your school(s). Teachers can then request administration privileges for their school that will allow viewing student applications.

Teachers may choose one or more methods depending upon their requirements. If you are a teacher then you should read this book since teachers are allowed more access to applications than regular users. In particular, teachers will be able to access all applications for their school.

Please contact us if you have any questions or problems. The registration process is required but it is not supposed to be onerous either for you or the student.

 

Profile Info

Your profile page contains information like your first name, last name and grade. If your role is a Teacher then when you create an application your name will be placed in the Teacher field and the grade will be selected accordingly. This should, in theory, speed up completing an application.

If your role is not a Teacher then your first and last name will appear in the first and last name of the new application. Likewise, your email address and mailing address information will be filled in as well.

Regardless of the initial values, you may change the contents of any field. These will be saved when you click the Save button.

You may also edit your user profile at any time.

Scenarios

The following are scenarios that teachers may encounter when working with the online registration system.

Students Handle Their Application

In this scenario students sign up for an account on this website and create their own application. The teacher is not involved with the online registration process. They may have the students provide printed copies of their application if they wish to check out the application.

In this case, the teacher does not need school management capabilities. They do not need an account although this will allow the webmaster to provide information about the fair via email.

Students Share An Account

This scenario IS NOT RECOMMENDED. This overview is provided to highlight the issues.

In this case, students share a single website account. This approach requires a single email account and matching website account. The problem is that all students must be given access to the website account. Students will have access to all applications including other students that use this account.

To use method, a teacher creates a website account and gives each student a copy of the user name and password. Students can then log on and create an application.

Teacher Handles Registration

This approach is normally used by teachers whose students are in the Elementary division (grades 4-5). These applications require the minimal amount of information including contact information and the name of the project.

Teachers whose students partcipate in the Junior divison (grades 6-8) can do this in the same fashion but we recommend that students sign up for their own account and create their own application. Check the other scenarios for more information.

If this method is chosen then the teacher must print out all the forms for each student.

Teacher Manages Applications

This is the recommended scenario for teachers whose students participate in the Junior (grades 6-8) and Senior (grades 9-12) divisions.

In this case, the teacher and their students should sign up for an account. The teacher should request management access for their school. Students should create their own science fair application.

The students will have access to their own application. The must choose their school. The teacher will have access to all applications.

In general, students should fill in their online application. Teachers will monitor the application status for all students. Teachers will have the ability to make changes if necessary.

Note: Teachers cannot create an application and hand it off to a student account. Teachers can create accounts for students but a unique email address is required for each website account. The account creation process is now automatic so it should be easy for students to create their own account.

The ability for teachers to create student accounts without an email address may be added in the future.

School Management Access

Teachers with an online account may request management access to all applications for their school. The request can be made from the main science fair online registration page after the user has logged in. To do this, click on the link to make the request, select the appropriate school and click the button to post the request. A website administrator will approve this request usually within a day. You can also email the webmaster with your account name and the school name.

Teachers that are given management access will see a list of all current applications for their school that other users have created. This will normally be the case when students sign up for their own accounts to create their own applications but a teacher wishes to have access to the applications.

Teachers that will be creating and submitting all their student's applications do not need management access because they will have access to any application they create. This approach is typically used for Elementary division applications.

User Management

Teachers who have been given school management capabilities for at least one school also have the ability to create and delete user accounts. This is not always necessary. For example, if the teacher's account is used to create all the science fair applications for students then no additional accounts need be created. Likewise, if students are expected to create their own accounts then this faciility is not needed either.

The typical scenario for using this facility is where a teacher will create the user accounts for each student and provide them with the user name and password. The students then log in using their account to create their own science fair application.

Note, the email address associated with an account created using this faciliity will be that of the teacher. The student may change the email address but if they do then the teacher will no longer see the account in the account list and the teacher will not be able to change the student's account password. On the other hand, the student can now request a new password using their newly changed email address.

The teacher can perform the following functions from the User Management page:

Add User Account

This option allows you to create a new user account for a student. You will need to supply at least the student's first and last name plus a password. You may optionally supply a user name. If not, the user name consists of the first and last name. The reason to provide a different user name is if the student's name is already used for another user account.

Once you have created the account you should provide the student with the user name and password. Students may change their password and user information when they log on to the website if they wish.

Change Account Password

Teachers can change the password of any user account listed on the User Management page by clicking on the edit link next to the matching user name. Enter the new password in the two password fields and submit the changes.

This is normally required if the student changes their password and forgets the new password or they forgot or did not receive the password initially set by the teacher when the account is created.

This function is required because students will not be able to request a new password because the email address associated with the account will be the teacher's email address.

 

Delete User Account

Teachers may delete any user account that they create that shows up in the account list of the User Management page. Click the delete link next to the user name and confirm the deletion. Any application created by the account will also be deleted.

In general, accounts should only be deleted if they are not required any more such as when testing the system, if a student will not participate in the fair or after the fair has completed.

Accounts that are deleted cannot be restored.